ADS Level 5 - Administrative Assistant - Financial Services
$51,073 to $56,147 per annum, as per CUPE 1870
The Financial Services Department is seeking applications from qualified, energetic and motivated individuals to provide administrative support to their team. The Financial Services Department is responsible for the areas of finance related to Student Accounts, Accounts Payable, Accounts Receivable, Banking and Research Accounting. The Administrative Assistant will report to the Assistant Manager, Research & External Receivables. The ideal candidate needs to be confident, friendly, outgoing, detail oriented, enjoy working in a fast-paced environment, and have strong organizational skills.
WHAT WE OFFER:
Comprehensive fringe benefits package, including paid vacation, University holidays, defined benefit pension plan, group life, accidental death and dismemberment, and long-term disability insurance, employee and family assistance plan, supplemental health and dental plan, health spending account, travel insurance, optional life and critical care insurance
Self, spousal and dependent tuition waivers
Access to the campus Health and Wellness Centre
RESPONSIBILITIES:
Providing customer service either in person, on the telephone or by email to students, faculty, staff, and the general public
Triage daily inquiries (internal and external) that are received in the Financial Services Office and direct individuals to the proper area of the University to address their questions
Provide procedural advice and basic steps to 91探花 staff regarding the 91探花 invoicing and receipting process
Maintain the schedules of the office management team and set up meetings 鈥� including assessing priorities when requests for meetings are received
Coordinate and process incoming invoices and request for payment documents for scanning, digitizing, uploading to the financial information system, and maintaining electronic storage of such documents
Processing and receipting University revenue for all non-student accounts receivables, balancing cash sheets, and preparing deposits
Prepare journal, and other accounting related, entries
Provide general administrative support to the Financial Services Office
Other duties as required
QUALIFICATIONS:
Successful completion of a 2-year post-secondary program from a recognized educational institution in a related business, accounting, or office studies program
One-year related work experience; an equivalent combination of training and work experience will be considered
Comprehensive knowledge and skills in word processing, electronic information systems, spreadsheet and presentation applications
Experience with processing payments and cash handling
Excellent organizational skills
Excellent communication and customer service skills
Experience in a University setting is not required but would be considered an asset
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, 91探花, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
91探花 is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. 91探花 is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).
