ADS Level 6 - Administrative Assistant to the Chair - Department of Companion Animals - Atlantic Veterinary College

Competition Number:
153E24
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
Department of Companion Animals - Atlantic Veterinary College
Position:
ADS Level 6 - Administrative Assistant to the Chair
Contract:
Full-Time Permanent Position
Hours of Work:
37.5 hours per week
Salary:

$61,485 - $67,534 per annum, as per CUPE 1870

The Department of Companion Animals, Atlantic Veterinary College, is seeking applications from qualified individuals for a permanent, full-time administrative support position to provide senior level administrative, operational and personnel support to the Chair of the Department of Companion Animals. The successful applicant will report directly to the Chair and is also the only administrative point of contact for the Companion Animal Trust Fund.

RESPONSIBILITIES:

  • Provide comprehensive administrative support to the Chair including organizing the Chair鈥檚 agenda, arranging appointments, meetings, and travel

  • Work with the Chair to meet deadlines for faculty review, tenure, promotion, appointments and sabbatical leave

  • Work with the Chair to co-ordinate the process for faculty/academic recruitment and appointments

  • Provide administrative & operational support for the Companion Animal Trust Fund

  • Provide administrative support for department graduate students in clinical internship and residency programs

  • Maintain departmental budgets; assist in budget tracking, financial reporting and expense management

  • Assist the Chair in monitoring and maintaining up-to-date records of departmental faculty, staff, and graduate student activities

  • Serve as the department鈥檚 support person who would act as the confidential liaison on personnel matters with AVC Dean鈥檚 Office, Human Resources and Payroll Office

  • Coordinate and prioritize the internal administration of the Department

  • Maintain a well-organized, confidential filing system for department records

  • Prepare agenda & meeting materials; take minutes at departmental meetings

  • Assist in the preparation and submission of Departmental reports

  • Preform other duties as required

QUALIFICATIONS: 

  • Successful completion of a recognized post-secondary program as an administrative assistant, or in a related discipline

  • A minimum of 3 years鈥� previous experience in administrative or executive support roles, preferably in an educational setting, or an equivalent combination of education and work experience

  • Demonstrated excellence in interpersonal and communication skills

  • Demonstrated ability to work independently, manage multiple tasks amid changing priorities and actively problem-solve and take initiative where appropriate

  • Excellent organizational & time management skills; strong attention to detail and a clear understanding of the importance of confidentiality

  • Working knowledge and demonstrated competency in computers and various office software programs (i.e., Microsoft Office Suite; Outlook Mail, Calendar and One Drive; Google) and 91探花-specific programs such as Moodle; My91探花 and 25Live

  • Demonstrated ability to work with others while meeting regular deadlines

ASSETS:

  • Familiarity with the academic / curricular programs, policies & procedures at the Atlantic Veterinary College

  • Familiarity with the university environment and university policies & procedures.

Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, 91探花, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.

91探花 is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. 91探花 is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, hrofficer@upei.ca. Applications will not be accepted via email.

Only those applicants who are invited to an interview will be acknowledged.

Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).

91探花 encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university鈥檚 various employment and collective agreements, first priority will be given to internal candidates.